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Office Administrator
We are seeking a highly organized and efficient Office Administrator to manage and oversee the daily operations of our office in Cure Physio.
Key Responsibilities:
Office Management:
- Oversee the general day-to-day operations of the office, ensuring a clean, organized, and professional work environment.
- Manage office supplies, equipment, and inventory, ensuring that everything is stocked and in working order.
- Schedule maintenance and repairs as needed for office equipment and building facilities.
Administrative Support:
- Provide administrative support to staff and management, including preparing documents, reports, presentations, and correspondence.
- Assist with scheduling meetings, organizing calendars, and managing appointments for key personnel.
- Answer phone calls, handle inquiries, and manage incoming and outgoing correspondence.
- Coordinate travel arrangements for staff, including booking flights, accommodations, and transportation.
Reception Duties:
- Act as the first point of contact for visitors, greeting and assisting them in a friendly and professional manner.
- Manage the office reception area, ensuring it is presentable and welcoming at all times.
- Handle and distribute incoming mail and deliveries, as well as manage outgoing mail.
Communication:
- Serve as the primary point of contact for internal and external stakeholders, maintaining effective communication between departments and outside contacts.
- Coordinate and communicate company-wide announcements, meetings, and events.
Job Requirements:
Educational Qualifications:
- High school diploma or equivalent required; an associate’s or bachelor’s degree in business administration or a related field is preferred.
Experience:
- Minimum of 2-3 years of experience in office administration, office management, or a similar role.
- Experience in a fast-paced office environment with an ability to manage multiple tasks simultaneously.
Key Skills and Abilities:
- Organizational Skills: Strong ability to multitask and manage time efficiently, ensuring all office tasks are completed in a timely and accurate manner.
- Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with staff, clients, and external contacts.
- Attention to Detail: A keen eye for detail in handling documentation, maintaining records, and ensuring compliance with office standards.
- Problem-Solving: Ability to anticipate office needs and proactively address potential issues before they become problems.
- Customer Service Skills: Professional and friendly demeanor, able to handle inquiries and assist clients or visitors in a helpful manner.
Technical Skills:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other office software.
- Familiarity with office management tools and software, such as document management systems, calendar applications, and CRM software.
- Ability to operate office equipment, including printers, copiers, and telecommunication systems.
Personal Attributes:
- Proactive and Initiative: Ability to take ownership of tasks and work independently with minimal supervision.
- Professionalism: Maintain a high level of confidentiality and professionalism in all interactions.
- Adaptability: Able to thrive in a dynamic, fast-paced work environment and handle changing priorities with grace.
Additional Requirements:
- Strong time-management and problem-solving skills.
- Flexibility to handle unexpected situations and adapt to changing priorities.
- Knowledge of basic accounting or finance practices is an advantage.
- Ability to lift and move office supplies or equipment when necessary.
- Availability to work flexible hours, including occasional weekends or evenings if required for special events or projects.
Benefits:
- Competitive salary package based on experience.
- Health, dental, and vision insurance.
- Paid time off and holiday pay.
- Professional development and growth opportunities.
- Supportive and collaborative work environment.