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JOB VACANCY

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Office Administrator

We are seeking a highly organized and efficient Office Administrator to manage and oversee the daily operations of our office in Cure Physio.

 

Key Responsibilities:

  1. Office Management:

    • Oversee the general day-to-day operations of the office, ensuring a clean, organized, and professional work environment.
    • Manage office supplies, equipment, and inventory, ensuring that everything is stocked and in working order.
    • Schedule maintenance and repairs as needed for office equipment and building facilities.
  2. Administrative Support:

    • Provide administrative support to staff and management, including preparing documents, reports, presentations, and correspondence.
    • Assist with scheduling meetings, organizing calendars, and managing appointments for key personnel.
    • Answer phone calls, handle inquiries, and manage incoming and outgoing correspondence.
    • Coordinate travel arrangements for staff, including booking flights, accommodations, and transportation.
  3. Reception Duties:

    • Act as the first point of contact for visitors, greeting and assisting them in a friendly and professional manner.
    • Manage the office reception area, ensuring it is presentable and welcoming at all times.
    • Handle and distribute incoming mail and deliveries, as well as manage outgoing mail.
  4. Communication:

    • Serve as the primary point of contact for internal and external stakeholders, maintaining effective communication between departments and outside contacts.
    • Coordinate and communicate company-wide announcements, meetings, and events.

 

Job Requirements:

  1. Educational Qualifications:

    • High school diploma or equivalent required; an associate’s or bachelor’s degree in business administration or a related field is preferred.
  2. Experience:

    • Minimum of 2-3 years of experience in office administration, office management, or a similar role.
    • Experience in a fast-paced office environment with an ability to manage multiple tasks simultaneously.
  3. Key Skills and Abilities:

    • Organizational Skills: Strong ability to multitask and manage time efficiently, ensuring all office tasks are completed in a timely and accurate manner.
    • Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with staff, clients, and external contacts.
    • Attention to Detail: A keen eye for detail in handling documentation, maintaining records, and ensuring compliance with office standards.
    • Problem-Solving: Ability to anticipate office needs and proactively address potential issues before they become problems.
    • Customer Service Skills: Professional and friendly demeanor, able to handle inquiries and assist clients or visitors in a helpful manner.
  4. Technical Skills:

    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other office software.
    • Familiarity with office management tools and software, such as document management systems, calendar applications, and CRM software.
    • Ability to operate office equipment, including printers, copiers, and telecommunication systems.
  5. Personal Attributes:

    • Proactive and Initiative: Ability to take ownership of tasks and work independently with minimal supervision.
    • Professionalism: Maintain a high level of confidentiality and professionalism in all interactions.
    • Adaptability: Able to thrive in a dynamic, fast-paced work environment and handle changing priorities with grace.
  6. Additional Requirements:

    • Strong time-management and problem-solving skills.
    • Flexibility to handle unexpected situations and adapt to changing priorities.
    • Knowledge of basic accounting or finance practices is an advantage.
    • Ability to lift and move office supplies or equipment when necessary.
    • Availability to work flexible hours, including occasional weekends or evenings if required for special events or projects.

 

Benefits:

  • Competitive salary package based on experience.
  • Health, dental, and vision insurance.
  • Paid time off and holiday pay.
  • Professional development and growth opportunities.
  • Supportive and collaborative work environment.

APPLY NOW

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CurePhysio, Rawang

CurePhysio, Senawang

Cure Physio, PJ

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